Speaker Preparation Information

The following information is provided to ensure you have access to the important information as a presenter at Cutting Edge Te toka tū moana.

Presenter Guidelines

Slide Format

  • All presentations must be in 16:9 Widescreen format.

Presenter Tips & Best Practices

1. Limit the Number of Slides

  • Aim for no more than one slide per minute of your presentation.

  • Use fewer slides if your content is complex or requires more explanation.

2. Ensure Slide Legibility

  • Keep slides clean, simple, and easy to read.

  • Avoid small fonts and cluttered visuals—especially since your audience may be viewing on small screens (phones, tablets, etc.).

  • Use concise bullet points to highlight key findings.

3. Design Visually Appealing Slides

  • Use high-quality graphics and minimal text.

  • Slides should support your verbal presentation—not replace it.

  • Let your narration carry the message; your slides should reinforce key points.

4. Video Content

  • You may embed videos directly into your slides.

  • However, we strongly recommend also providing separate .mp4 video files as a backup.

Registration

All presenters must be registered for the full conference or the day they are presenting. Please ensure you are registered. If you are still to register, click on the below link to register.

PresentationTiming

Please note you have 15 minutes for your presentation, this includes any Q&A time at the end. We suggest you practice to finish by 12 minutes.

To help keep the programme running smoothly, and respect for our delegates and fellow presenters happy, we’d love it if you could stick to time.

Programme Timetable

Please review the full programme, including your presentation time.

Click here to view the programme

What’s Available to you as a Presenter in the Room

As a presenter, the following equipment and support will be available in the room:

  • Audio Visual: Data projector and screen, lectern with microphone, and a handheld microphone (this can be shared amongst presenters), as well as a clicker to advance your slide.

  • Internet Access: Wi-fi will be available for presenters and delegates.

  • Support Staff: A session chair will be onsite to support you and provide time keeping support.

  • Technical Support: A technical support person (shared amongst rooms) will be available if you should require assistance.

If you have any additional requirements or questions ahead of time, please don’t hesitate to get in touch — we’re here to help you have a smooth and successful presentation!

Upload your presentation slides

A link will be provided closer to the conference

Once you have created your presentation slides / PowerPoint, please upload it here to be transferred to the audio visual team.

Conference Presenter Checklist

Before the Event

  • Confirm the date, time, and location of your session

  • Ensure you are registered for the Conference

  • Review the full programme and note your session details

  • Submit biography (if not already provided)

  • Upload your presentation slides to the AV portal (the deadline and link to upload will be added closer to the conference)

  • Bring a backup copy of your presentation on a USB or portal device

  • Review any provided PowerPoint templates or branding guidelines

  • Prepare your talk to fit the allocated time, including Q&A

  • Practice your presentation aloud (ideally with a timer)

On the Day

  • Arrive at least 15 minutes before your session

  • Check in with the AV team and session chair

  • Ensure your presentation is correctly loaded and working

  • Bring any notes, props as needed

  • Have a glass of water ready

  • Speak clearly and keep an eye on the time

  • Engage with the audience – eye contact, body language, pauses

  • Stay for Q&A if applicable